After realising that a lot of people are ill-informed about Lotus Notes / Domino and its capabilities, I have established this blog (built on Lotus Notes!). With your help, I aim to set the record straight. Please help me redress the balance by sharing your experiences of Lotus Notes and posting all things good about the product - how you use it, how it helps you and how it helps your organisation.  Blog away!
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Logan wrote
on Monday 26 October, 2015 at 19:49:50 UTC
I am struggling understanding TLS on a Domino server. One of our clients asked us to configure TLS for smtp. Once I configure TLS, won't all e-mails transmit via TLS? Can you explain how it works?

Reply »
Mike Woolsey wrote
on Thursday 19 November, 2015 at 13:55:59 UTC
I'm not "up" on every outbound & inbound protocol, but I've heard this as well.

It sounded to me as if some of the different releases & fixes did have this issue, but on the more recent releases all I've seen is silence.

Sorry I don't have this responsibility any more, it would've been interesting to try out some configurations.

Chris wrote
on Wednesday 14 October, 2015 at 05:54:20 UTC
My sysadmin automatically archive the body text of emails after a year or so.
I would like to keep the full text emails though in a separate NSF for offline use.
Is there a way do sort of a batch retrieve action? It's about 50,000 emails that I want to get back, so manual is not really an option :-)
Thanks guys!

Reply »
Mike Woolsey wrote
on Tuesday 20 October, 2015 at 14:41:10 UTC
In the event you were using the archival system I've used, it actually has a search mode that will retrieve the requested searches without you waiting around for it.

You do have to set up the search; There are probably limits on the number of docs you can retrieve in one pass, too. 50k might be a lot.

OTOH, there may be a way to craft an agent that does what your action buttons do. Y'could open up the code in Designer and see if you could put it all together.

I wish you well; tell us how it turns out!

Derek Scott wrote
on Tuesday 10 November, 2015 at 22:11:52 UTC
If your email was natively archived to a server or your local desktop you can use the AMR tool below to move the archived email back to your primary mailbox.

Archive Mailbox Reverter for IBM Notes and Domino

Move server and local archived mail items to

Ahmed Nehad wrote
on Sunday 11 October, 2015 at 12:18:02 UTC
Hello, i was asking if is there a possibility to run custom scripts on lotus notes like for example filtering certain emails and getting some information to it and exporting this info to a text file.

Appreciate your help


Reply »
Mike Woolsey wrote
on Tuesday 13 October, 2015 at 14:25:34 UTC
Yes. It's pretty straightforward, too.

You can run an agent under a number of different triggers (I'd start with "scheduled", but once you've read up on it you can set up "after mail has been saved"). The email content is in a rich text field, and the NotesRichTextItem object can load it and hand it to you from .GetUnformattedText.

Also good to check: NotesDatabase.UnprocessedDocuments & NotesDocumentCollection.UpdateAll. Using these properly lets you see any new documents arriving after the agent's last run.

LotusScript is BASIC. So there's the ability to create & read/write files: "Open" / "Print"

Complicating this though -- when run on the server, the agent will predictably save to the server. You'll need to set security options (a tab when designing the agent) so that the agent is allowed to do this.

And of course once the file is there, you may want to save it somewhere. That's more a Windows thing with shared volumes, so I'll leave that to the complexities of Microsoft. If you want to email the result, you can do that, too.

Have fun!

Henry Schaumburger wrote
on Friday 09 October, 2015 at 19:34:15 UTC
Lotus Notes (now IBM Notes) is a truly fantastic environment for creating and consuming easy to use, powerful and secure applications. I'm constantly amazed how hard it is to build applications in other environments. Notes has all the important plumbing such as security, encryption, replication, several development languages, database, and web server built-in. It is an extremely open environment with numerous APIs.
You can't fairly compare SharePoint to Notes. Most sharePoint implementations I have seen are little more than very expensive file servers with little added functionality (Think Novel Netware 3.11 from 1990's). SharePoint is like one of the free sample templates that come with Notes.
I can't even count the number of awards and accolades I have received over the years for the hundreds of applications I have developed and deployed using Notes. Notes simply makes you look good!
Maybe I should become a Notes/Domino evangelist. (LOL)

Henry Schaumburger

Reply »
Stephan wrote
on Monday 28 September, 2015 at 14:13:50 UTC

is there a way to add a disclaimer to all outgoing mails? I want to set this global not per user. Our old solution (before the great Lotus Notes) was postfix in combination with altermine on the smarthost. Unfortunally this does not work anymore with notes.
Any ideas ?

Reply »
on Tuesday 13 October, 2015 at 11:41:41 UTC
Sy@m wrote
on Tuesday 13 October, 2015 at 11:42:20 UTC
Nauman wrote
on Friday 18 September, 2015 at 05:28:05 UTC
Is there any way to protect editing in received emails? I observe user can change the received email text and saved it.

Reply »
Mike Woolsey wrote
on Tuesday 13 October, 2015 at 14:30:50 UTC
You can mark an email for no changes by marking it confidential or private. This has other downsides, such as preventing its being forwarded, but it does the job.

Gokhan wrote
on Wednesday 16 September, 2015 at 12:48:48 UTC
Hi All,

I am looking for vba code to connect a server and a database, then extract all the information to the excel file.

Gotta be simple and neat please.

Thank you.

Reply »
Rienk Bijlsma wrote
on Monday 14 September, 2015 at 14:35:06 UTC
Super Human Software!

Reply »
Jan West Peterburg wrote
on Wednesday 02 September, 2015 at 10:27:07 UTC
We have implemented Lotus Domino Servers together with Lotus Notes more then a decade now for email and crm purposes. Still rock solid... very fast and flexible.. I love Lotus Notes ;)

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Rusty Chain wrote
on Monday 31 August, 2015 at 12:04:39 UTC
Hello fellow lotus noteturians.

I am wondering if anyone has any best practice advice for setting up a shared mailbox in lotus notes? Do they require an id file? etc

Would appreciate any input possible!

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Mike Woolsey wrote
on Thursday 24 September, 2015 at 14:05:50 UTC
A shared mailbox / inbox does not require a separate Notes ID.

You can grant users access through the ACL much as you do any database.

You can set up the mailbox with a name that you wish to be added as the origination. Just keep it reasonable. Once you've decided on a name, you'd need to set up that name in a mail-in database record that sends addressed emails back to your shared mailbox.

If workflow gets complicated you can always modify the database design to handle it. Until it gets to that your users can set up folders that seem useful for their needs.

Edward wrote
on Sunday 30 August, 2015 at 18:34:43 UTC
It's funny how so many companies nowadays are using SharePoint as a "knowledge base" but in fact it just ends up being a large document repository in many cases. Lotus Notes used to provide a rich user experience for creating actual knowledge base articles, which is not something that SharePoint can do out of the box or easily for that matter. I feel companies that migrated from Notes/Domino to SharePoint have lost valuable capabilities like the ability to easily create, share and search for support and training documents. This was a cornerstone of the Notes/Domino platform.

The company I work for now, has a huge implementation of SharePoint. It's divided into a plethora of "sites", most of which are abysmal repositories of MS Office documents. People send out these long and ugly links pointing back to their MS Office doc in SharePoint, and just the link itself is a turn off. It's so frustrating to search for and find stuff, and this is supposed to be more efficient than Notes? It seems at least in my organization, most people are at a loss to a higher potential of SharePoint, as most use it for storing documents and think that this is our knowledge base. Maybe I am not using or understanding SharePoint right, I don't know. I can appreciate MS Outlook as a mail client over Lotus Notes email, but I would *never* endorse SharePoint over Domino as a knowledge management system.

Because of this, I just maintain my own personal copy of a Lotus Notes document/knowledge base, and it helps me immensely. Too bad for all these companies not using Notes/Domino any more, as they are now missing out and it's causing a regression experience in terms of knowledge and support article management for their employees.

Reply »
Mike Woolsey wrote
on Thursday 24 September, 2015 at 14:07:17 UTC
Exactly my experience as well. By moving to Sharepoint companies seem to be losing a lot, especially with Notes 9's plug-ins.

Vigilus wrote
on Monday 27 July, 2015 at 20:06:43 UTC
Vigilus is an IBM Notes organization. In addition to our Notes based CRM Application...VMobile we have Development and consulting services as well .

If you need Notes or XPages mods on New or exisiting Notes apps....we would be happy to help.

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DH Youke wrote
on Tuesday 30 June, 2015 at 21:16:54 UTC
do you know where I could get a program that extracts email address's from my NSF files ?

Reply »
Mke wrote
on Monday 06 July, 2015 at 15:52:56 UTC
That's kind of a wide-ranging question.

If you're looking for information drawn out of your emails, the "Contacts" database actually scans for recent contacts and lists them. Y'can copy/paste that list using "Edit..Copy As Table" from the menu.

Crist? wrote
on Friday 26 June, 2015 at 12:22:42 UTC
Hi everybody,

I would need your kind help.

Is there any way to export one view with categories to a Excell sheet?

Thanks in advance

Reply »
Matthew Scott wrote
on Monday 29 June, 2015 at 11:31:28 UTC
Hi Crist.

If there are <2500 (ish) documents in the view, just press CTRL-A to select all then go to the Edit menu and select "Copy As Table". Simply paste this into Excel and you'll have the categories etc.


James M wrote
on Tuesday 23 June, 2015 at 18:01:56 UTC
Add a Calendar function is pretty awesome - I want to use this as a corporate calendar consolidating multiple Team Room schedules. So far so good. Now I want to share this consolidated calendar with other users but all the added items are not visible to anyone but the owner of the calendar. Anyone know how I could get this to display for all users?

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Mike wrote
on Tuesday 30 June, 2015 at 17:43:40 UTC
I'm not exactly sure of the situation where you're adding a calendar.

It sounds like a user received a Calendar entry for himself, and you want that entry allowed for other people to see. Depending on how the application is set up, you may be able to accomplish that. The personal calendars have roles which you can grant to other people from the calendar profile.

James M wrote
on Wednesday 08 July, 2015 at 19:57:52 UTC
I believe with version 8.5, the "overlay" or add calendar function was added.

It works great for just the main user but granting full access to other users including full manager rights still do not allow users with a different id to be able to see the overlaid or added calendars. Hopefully this is clear.

I did open a support ticket and they basically punted and said it's possible but requires customization and to go talk to your developers. I've given up and am using "categories" instead with category colors to do a similar but less sophisticated version.

Sandra wrote
on Friday 19 June, 2015 at 20:18:22 UTC
Hello. I use Lotus to receive lots of messages from candidates that apply for selection processes. I ususally copy all their e-mail addresses to an excel table for merging. But this takes a lot of time. Sometimes I get some 200 application for one job. Is there a way whereby selecting the messages (without opening them), the email addresses would be automatically copied to a table? Would love if someone could help and respond to:

Reply »
Mike wrote
on Tuesday 30 June, 2015 at 17:48:40 UTC
Sure, yes, you can set up a new view or folder in Notes. When you set it up, try putting the "From" field in a single column.

If your emails are more complicated it may take some more checks within the column, but this is a fairly simple way to get at many users' email addresses.

There are a lot of ways to format these fields for the columns and select other field values, if your emails are more complicated.

Carwin Heierman wrote
on Thursday 18 June, 2015 at 09:01:03 UTC
We just released a free Whitepaper on IBM Traveler:
'Top five things that can go wrong with IBM Traveler'.

We got some amazing feedback on that, so her it is!

Reply »
Dick McKnight wrote
on Monday 08 June, 2015 at 21:42:52 UTC
Based in Fairfield, CT and have an old Lotus notes based search program. Looking for a domino certified tech to help me with a problem. The original company that sold the program is no longer in business. Can somebody assist.

Reply »
Matthew Scott wrote
on Friday 12 June, 2015 at 12:12:08 UTC
Hi Dick.

Sure thing! If you want to send some details over to us on we'll have a look and see what we can do to help you.

Warm Regards,

Bill Smith wrote
on Thursday 20 August, 2015 at 17:13:28 UTC
I am a Notes/Domino consultant based in Western Massachusetts. Although I do very little programming, I've been working with Notes/Domino for nearly 20 years.
If you like, send me your contact info to:

Bill Smith

Sumesh wrote
on Tuesday 26 May, 2015 at 13:57:12 UTC
Problem 1: I'm trying to figure out a way to find whether lotus notes client is running using regisry entries alone.

Problem 2: Before accessing the database of the user through Java, can I know whether
"Dont prompt for a password from other Notes-based programs" option in security -> user security is enabled or not.

Reply »
Mike Woolsey wrote
on Thursday 11 June, 2015 at 13:25:51 UTC
Registry entries aren't likely to tell you if Lotus Notes is running, only if it's installed. Generally you can look for a process executing "nlnotes.exe", to see if it's running.

Finding out the password prompt might be easier. I believe this is one of the bit settings in the Notes.INI's "Preferences" number. While this number is stored in decimal, it's actually a bitwise preferences integer. Load it into an integer and examine all its bits. Then turn on & off the "share password setting". That's the bit you want to check.

Christian Lovering wrote
on Monday 25 May, 2015 at 13:01:11 UTC
At the moment I am managing my organizations customer service account, (i.e Questions are sent to and I place the questions in to different folders, stocks and money, ( in lotus notes 9) depending of the nature of the question. The thing I want to achieve is to attach my colleagues email to the folders. I.e Pete Simons email is attached to the money folder, so he gets a email to is own personal email when there is a question in the money folder. When he replies to question, I wont the reply to sent from

Is this possible to do? Or is there any other solutions available?

I am using IBM Lotus Notes 9 with Mail-In database

Thanks in advance!!

Reply »
Mike Woolsey wrote
on Thursday 11 June, 2015 at 13:28:49 UTC
Yes, it's largely possible, but it takes some programming to get out what you're looking for.

Just a few weeks back someone asked about one nuance of this, similar to yours. There're distinct options depending on whether you want to completely exclude the originator's name, or if you wish to respond on behalf of

I'm a bit rushed now, but maybe I can give you some more pointers later.

Mike wrote
on Tuesday 30 June, 2015 at 17:54:07 UTC
The key here is setting up the PRINCIPAL field. This field allows you to set the reply as responding from "". Meanwhile, for validation purposes, the person replying still appears in the "From" field.

If you want the document to be truly anonymous, it requires more cleanup than most people want to get involved in. It requires you send or save the email, and allow an agent running as "" to actually send the email. That's more involved here.

Setting a PRINCIPAL is pretty easy if you're in a mail database template -- just set the "owner" in the mail profile. If you're a developer, it's also pretty easy. But I'm not sure how your mail-in DB is designed, so I'll leave it at that.

tom wrote
on Wednesday 20 May, 2015 at 21:36:57 UTC
what is the best crm for lotus notes

Reply »
joe singer wrote
on Monday 27 July, 2015 at 20:03:27 UTC
Hi Tom.

I am not sure if you are still looking for a great Notes based CRM but if you are....please check ot VMobile CRM. VMobile integrates with Notes email and calendar. Contact them today.

Shah wrote
on Saturday 16 May, 2015 at 03:37:34 UTC
I would like to find out whether I am able to get a report for Lotus Notes 8.5.1.

We have a shared mailbox and we received order emails so we will filter it to another folder called "Orders"

Once we completed or processed and order , we will moved it to another folder called "Completed".

Is there a tool that I can check for example a reporting tool that will show how many emails which is not processed and the dates the emails was received in "Orders" folder ? Even better if we can automate the report with full details at the end of each day.

Reply »
Mike wrote
on Tuesday 30 June, 2015 at 17:57:49 UTC
I don't think Notes stores the time a document is put in a folder.

That said, you can get totals in any folder by adding a column to the design of the folder. Enter a 1 in the column (that's right, the number 1), and then mark the column to display totals (and maybe hide detail -- who wants to see all those '1's?). Such a column will display subtotals for any category within the view, as well as a grand total at the bottom of the view.

Sheila Young wrote
on Thursday 07 May, 2015 at 19:19:25 UTC

I have searched online and at and have not been able to find any information specific to my question, and, a phone call to IBM support was not helpful as I do not have our customer #.

I am curious if there is a way to prevent an email from being opened by people not in the Recipient (To:) list if the recipient has given people permissions to open/view their email.
Example: If I send an email to Mr. Jones, and Mr. Jones' assistant Ms. Smith has permission (via Tools, Preferences, Access & Delegation) to open Mr. Jones' email is there a way to prevent Ms. Smith from opening the email on my end, on a case-by-case basis?

Reply »
Friedhelm wrote
on Monday 11 May, 2015 at 12:44:15 UTC
That's easy. If you do not want 3rd to read an email, send it encrypted. That is something the sender should do, to avoid 3rd party to read confidential mail.

If the sender did not encrypt the mail though it has confidential content, talk to the sender to take care in future.

But what about mails from senders who are not on Notes and therefore have no encryption available?
You can still enter the document properties, go to the security tab (with the key symbol) and restrict the document access to you and the server (NEVER forget to add the server, or better LocalDomainServers). Be careful, if you forget to select yourself.

Since you have to do this manually, the 3rd person could it the mail in the time window between receiving and locking it. You should therefore consider using dedicated mail-in databases for confidential stuff, for example HR related information.

Sheila Young wrote
on Monday 11 May, 2015 at 16:28:03 UTC
Thanks Friedhelm! I didn't realize that is what the encryption did. I'll try this in the future.

Henry wrote
on Tuesday 05 May, 2015 at 01:06:41 UTC
Top Lotus Notes Apps

We're getting some great suggestions for other apps in the comments of this blog post. Feel free to add more!

Reply »
Rodney Davis wrote
on Tuesday 16 June, 2015 at 20:25:52 UTC
Hi Henry,

I would suggest Thru's Plugin for IBM Notes. It allows users to securely email files of any size.

Doug Hanson wrote
on Monday 20 April, 2015 at 16:35:57 UTC
I have a content management application using Lotus Notes. I am creating a site documenting a barn remodeling project that I am starting. I would like to blog about it using a Lotus Notes template. Is there a such a template? It seems like a lot of Domino bloggers are using other applications.

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:44:18 UTC
There are some blog templates out there, but obviously I stick with simple when it comes to blogs. So many offer free services, and they manage em. Domino blogging is good for intranets though. I think Steve Castledine's blog template is the one I remember.

Doug Hanson wrote
on Thursday 07 May, 2015 at 22:55:35 UTC
I was hoping I Love Lotus was going to offer their template. I like the way it works.

Dave wrote
on Monday 13 April, 2015 at 15:32:35 UTC
I love the way you can write LotusScript in Notes databases to create and populate Excel spreadsheets. And conversely you can write VBA in Excel to pull data frolm Lotus Notes DBs.

I could do with hints on making the latter option work faster though !

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:34:09 UTC
Well, I got the most speed benefit by turning off updates in Excel. That let me populate the spreadsheet without recalculating as each cell was entered.

Peter Rosenberg wrote
on Monday 11 May, 2015 at 12:46:35 UTC
Actually, I believe you are hitting the same as I did.
Often these LSS Excel Exports are making use of APIs traversing the ViewCollectionEntries as they want to mimick the same as you seen in Categories etc.

The problem is, after the call 'getFirst' is made initially, and then your code in LS is stepping through all Categories and Documents, before picking the one being selected (assume you want all Selected Exported) !
Meaning, the Code takes longer and longer the farther it traverses the DB.
Instead, once should find the current position using 'getCurrent' with LSS, BUT this API is COM-Only and not available within LSS (in Notes)

I have filed a PMR for IBM (13967 999 678 : NotesViewNavigator method GetCurrent gone) but has very little chance to get accepted, it came to Level 2 Support (though).
(Link below, to IBM Social 9 Forum as Notes Link)


Deepak wrote
on Friday 10 April, 2015 at 13:23:53 UTC
I need SMTP and LDAP/Directory Service on Domino Server. We have around 200 users in LDAP. Can someone please help me which license will suit us. I only need SMTP and LDAP. Please reply me on

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:39:17 UTC
I'm not sure of the question. Domino servers have LDAP service, and can talk SMTP. They also have POP services. Is tgat what you were asking? Most licensing structures allow you to run them, all email server licenses do.

Lotus Notes version 1? wrote
on Thursday 09 April, 2015 at 08:11:52 UTC
Anyone still has a copy of version 1 of Lotus Notes? I'd like to use use it in a demo I'm about to give to show compatibility (or not) between version 1 and version 9. Thanks for contacting me on aussiegeert(@)

Reply »
Mario Castro wrote
on Tuesday 31 March, 2015 at 16:40:17 UTC
It's just unfortunate that most corporate establishments are so ignorant of LotusNotes/Domino capabilities - can do just about everything you need it to do. Anyways, I just have one thing I wish they retained - opening a local host folder or using "file:\\(filepath)" in <a href or @URLCommand. Hope somebody out there has a workaround? thank you for this site!

Reply »
Mike wrote
on Thursday 09 April, 2015 at 14:25:22 UTC
Great question, I've had it myself.

If you can add a button using LotusScript/IBM BASIC, you can call a Microsoft object to open a folder. Code looks like

Dim objShell as Variant
set objShell = CreateObject("Shell.Application")
if not objShell is nothing then
objShell.Explore "c:\temp"
end if

I can only guess the limitation's security, but I don't know. Maybe there's an ECL security setting getting in its way? Or a NOTES.INI setting? A quick search didn't produce anything for me.

Ben MacNeil wrote
on Monday 30 March, 2015 at 20:19:06 UTC
Is there reporting in Domino that can provide database usage details? I know about Trends and Catalog, but these things arn't consolidated across all servers, so reporting can be cumbersome

Reply »
Mike wrote
on Thursday 09 April, 2015 at 14:17:01 UTC
Hm, well, I've been at sites that actually replicate these databases among their servers; I don't know if that would do the trick for ya.

Replication is really cool, and the only form that I've seen really work in the operational "wild". Selective replication is also cool, though it's worth making copies and experimenting to understand the implications, long, long before you try it operationally. Selective rep can purge documents to meet your specifications for what's in the database.

Kevin Pettitt wrote
on Monday 30 March, 2015 at 19:15:31 UTC
Why are you not listed on

Reply »
I Love Lotus Notes wrote
on Thursday 02 April, 2015 at 23:17:44 UTC
Possibly because we're not really a blog?...not sure tbh! :)

Mike wrote
on Thursday 09 April, 2015 at 14:30:24 UTC
I think it'd be a great idea to submit it if you can. It's a little different because it fields questions & takes sentiments, not just content, but I'd think that'd be an advantage.

Derek Scott wrote
on Saturday 28 March, 2015 at 20:00:36 UTC
You can easily export data in the Domino Administrator client (i.e. Files tab) using the "ACL Dominator" tool. It generates DB properties reports, ACL reports and mailbox reports. Click the web site below, then click link "Screenshot 9 - Export Domino Admin client - Files tab".

Reply »
Matti wrote
on Wednesday 18 March, 2015 at 20:51:38 UTC

I'm a Lotus fan, I was a developer many years ago without administration skills and now i'm facing the following problem:
a. i have multiple internet email addresses
b. in domino i have for every internet address a corresponding mail file
c. my domino server is configured with O=organization1 and i have OU for the other domains
d. in this case i use one mail per location
e. i have 5 locations and every time i must send an email i need to switch between locations and complete the email sending process
7. I need different signature for every OU that is configured(but this is how it works now)

My question is: there is any possibility to use only one notes id and send emails with different signatures and to appear to the receiver a specific address one of my multiple addresses?

Thank you.

Reply »
Mike wrote
on Thursday 02 April, 2015 at 14:31:31 UTC
ok, there're a few things.

Completely impersonating an ID, no, & it's a security issue. However, if you own the IDs, you can create a forwarding mail-in DB, which'll re-create emails under another ID.

That's the perfect solution. But there're easier ways depending on what you're really looking for.

You can specify a PRINCIPAL field (it's also profiled in the standard email as "who owns this email db"). This'll make the email appear to be from another user. Under many circumstances though, you'll open the email and it'll show the PRINCIPAL, but then the email will show " according to " your ID.

Finally, there's the lowest form which is the "replyto" field. This'll just swap-in a different reply-to email address.

Depending on your needs, one will work. But some take work!

SjefB wrote
on Tuesday 28 April, 2015 at 12:41:00 UTC
You can go even lower than that, when mail is to be sent to an Internet address:
3) you can put a complete mail, i.e. with the return address that you want, directly in the database
4) you can write a server AddOn in C, using the Extension Manager; the AddOn can intercept mails, look for a specific field e.g. ToBeSentFrom, and alter From accordingly

Sarah wrote
on Tuesday 17 March, 2015 at 15:00:09 UTC
Hi, I am getting near the 64GB threshold and keep hearing about taking the view indexes and creating a new database just for them. I've googled and googled and cannot find a link about it anywhre. Does anyone know anything about this?

I Love Notes

Reply »
Dave wrote
on Monday 13 April, 2015 at 15:26:21 UTC
We used DAOS to resolve the 64GB problem - or have you already tried that? AIUI you can set view indexes to auto-delete if unused for x days, but not sure how to put them in a separate db... btw if you do go over the 64GB limit on a mix of DAOS'd and non-DAOS'd replicas, the non-DAOS'd version just stops being updating but it WILL replicate future deletions back into the DAOS'd versions - beware !

Robert wrote
on Tuesday 17 March, 2015 at 15:00:03 UTC
Hi. I am at an office where we have Lotus notes. I sit in a customer servce, where we have a shared inbox. Is there anyway we can mark the emils in the inbox with flag/colours etc. that could show that this email is being processed by someone?

Reply »
raureif wrote
on Monday 16 March, 2015 at 18:15:19 UTC
Liz wrote
on Tuesday 13 August, 2013 at 18:45:16 UTC
Can I create a link to a URL on the icons that go down the lefthand side of the screen? I currently have links to other things inside of Lotus (other people's calendars) but want to put a link to a page

Reply »
Dave wrote
on Monday 13 April, 2015 at 16:00:33 UTC
If you use the clients internal web browser, then yes - navigate to the page you want to make sure its OK, then drag the tab to the LH icons area - job done !

If you use an external browser, what do you want to happen?

She wrote
on Thursday 12 March, 2015 at 12:50:37 UTC
I write documents in Lotus Notes and then they are edited by someone else. Is there any way I can compare the edited version with the unedited version to see what changed the editor made?

Reply »
Ilya Vasyashin wrote
on Tuesday 10 March, 2015 at 10:01:43 UTC
I work this Notes from 3 release (more than 20 years). Now when it is built on Eclipse, it became more powerful. See how you can work with attachments in xpages and web forms

Reply »
Henry wrote
on Tuesday 03 March, 2015 at 09:00:26 UTC
Hi all, I've just published an article about my top 5 Lotus Notes tools. See what you think, and feel free to add more in the comments!

Reply »
M Shahid wrote
on Tuesday 03 March, 2015 at 07:17:54 UTC
I am developing softwares from 16 years. I used php, dot net, lotus ntoes etc. Lotus Notes is the best

Reply »
marek wrote
on Wednesday 11 February, 2015 at 14:31:31 UTC
Hi, I am new to Lotus notes. Is there any way to move mails or mark them with a flag from C#. I would need to download email attachments as well but I assume this is part of IMAP4ver1 protocol.

I would prefer to use IMAP API which it should be supported but on "" site I can see "read only" actions are the only actions I could do. Is it really supporting IMAP protocol?

Maybe you could recommend me suitable C# library to use?

Many thanks,

Reply »
Scott L wrote
on Tuesday 10 February, 2015 at 17:57:40 UTC
We have some very large lotus databases that I am looking for convert to SQL Server tables but keep a lotus xpage front end. Are there any examples of application out there that do that??

Reply »
Sjaak wrote
on Tuesday 17 February, 2015 at 21:38:42 UTC
There are definitely examples out there. But not any public ones I guess. sry

Ove Stoerholt wrote
on Monday 02 March, 2015 at 23:23:57 UTC
Sure. Look to OpenNTF Extension Library for help

Amlan Sengupta wrote
on Thursday 15 January, 2015 at 05:42:04 UTC
Hi All,
1. Is there any API available to convert lotus notes script to C#?
2. How can I extract lotus notes scripts to file system ( a text file )?

Reply »
Mike wrote
on Wednesday 21 January, 2015 at 13:58:19 UTC
1. No. But they're Visual Basic compatible. If you can find Microsoft Visual Basic converter to Microsoft specific C#, be my guest. Ideally you should probably convert the code to Microsoft COM compatible code. It being all Microsoft products ... you'll get what they provide. (And good luck.)

2. There're export functions in all design elements, some simply as "select-all-copy" to Notepad, others as true export features in the right-click menu.

Lance Zakin wrote
on Sunday 15 February, 2015 at 18:27:31 UTC
Did you try File - Application - Design Synopsis? (NOTE: View - Advanced Menus must be enabled)

Keith Collyer wrote
on Sunday 07 December, 2014 at 11:14:45 UTC
I furst started working with Lotus Notes 3.3 for a UK Business partner fast tracked on all courses, and had a great time, as left to be a contractor, working at BOC, Nat West, HSBC, Virgin Atlantic and ESA, I even spent 6 weeks with IBM at Lippobank Indonesia, diverted to mobile, in 2005, but still help clients when I can, it is an amazing product, very strong and very secure, just a real pity IBM never put the weight of the marketing dept behind it, like Microsoft did with Exchange, Microsoft would have not had it so easy, so I love Lotus Notes too :-)

Reply »
Looking for Notes 6.5 Server installation wrote
on Monday 03 November, 2014 at 02:22:32 UTC
My old AST Bravo running Windows NT and Lotus Notes 6.5 server finally died and I want to rebuild onmm another. My license is for Notes 6.5.x. Anyone know where I can come up with a 6.5.x SERVER install? Drop me a line at
Former Lotus Canada Product area Expert in LotusScript

Reply »
Backo wrote
on Tuesday 20 January, 2015 at 15:41:21 UTC

do u still need the install package 4 the 6.5.4 Domino?

Drop me a line under


bobofthedeep wrote
on Wednesday 11 February, 2015 at 11:41:34 UTC
You really can use (and are better off) with any version later than that, so if you can find a later version take it!

on Monday 27 October, 2014 at 16:40:34 UTC
Learn Complete Lotus Domino Administration

Reply »
Rakesh wrote
on Tuesday 17 February, 2015 at 04:54:38 UTC

You don't have permission to access /course/lotus-domino-administration-853/ on this server.

on writing text notes msg wrote
on Friday 17 October, 2014 at 17:03:02 UTC
Oddly I wasnt able to reply directly to the query about EverNote, I kept getting Javascript errors. So I'm responding here.

Notes is quite good at journaling information & linking back to it. Its more the organizing of the notes that EverNote concentrates on. If yiure just looking for daily notes, categorized or prioritized listings, Notes has been serving that function since 1989.

Reply »
Vito Vitale wrote
on Wednesday 05 November, 2014 at 16:04:28 UTC
Lotus Notes.. was born from this general concept .. so OF COURSE!!!.. :-).. The initial concept of the product (25 years ago or so.. yes even before the internet!!).. was to leverage collaboration and information sharing especially of casual information. .. allowing teams to share information anywhere, anytime, on line or off line... these concepts are common place today.. but Ray Ozzie (yep he later went to the dark side).. and the lotus vision.. and concepts have kept this product alive .. with many attempts to condemn it.. It still survives because not withstanding all the negativity.. the concepts and the foundation set.. was very strong. IBM really did not do well by this product.. but in recent times some good innovations have been added.. hopefully this will revive the product somewhat which even in today's world .. is still very relevant. I have developed many applications that were said to be destined to be short lived... but have survived many many years... why because all alternatives would be too costly and less maintainable.. that simple.

writing "notes" in Lotus Notes wrote
on Tuesday 07 October, 2014 at 11:07:55 UTC
is it possibile to store "notes" in Lotus Notes? in other words to write small text notes like in Evernote or OneNote ?

Reply »
CamelCase wrote
on Thursday 08 January, 2015 at 15:38:53 UTC
There is a template called "Journal" (aka "Notebook" in newer releases) you can create a local database which will serve well your purpose. In iNotes (which is the web browser equivalent of the Notes client) it already is built in.

Administrator wrote
on Monday 08 September, 2014 at 12:29:51 UTC
I need some information about Lotus Domino Server Logs,
How to see the back date log, currently my server shows the server access log for the current month, I want to see the access log for last three months, How is this possible???

Reply »
Polymorph Ltd wrote
on Tuesday 07 October, 2014 at 11:20:51 UTC
If you're talking about default Domino server logging, then by default Domino keeps documents in log.nsf for 7 days, then deletes them.
To access old data your only choice is historical backups.

Moving forwards, you can add a "log=" line to your notes.ini to retain for a longer period of time - but bear in mind that log.nsf will grow significantly on a busy server. (See attached link). wrote
on Saturday 11 October, 2014 at 04:50:10 UTC
The best practice is to set each server log to only keep 7 days, since the log can greatly impact performance. Logs in excess of 200 MB are usually considered large. You can keep a long set of logs by creating a log server. you could use an admin or hub server. Replicate logs to the log server as LogServerName.nsf, and turn off automatic deletion. On the originating log, set do not replicate deletions to on. Another feature of a log server is you can enable full text index. You definitely should never full text index a active log of any domino. the admin client has a tool to search the log.

Del_Messaging wrote
on Monday 20 October, 2014 at 12:04:33 UTC
It is also possible to write a database agent that copies all log entries out of the log file to a master log.
We do that with multiple server logs and collect them all organised by month on a single server for the task.

Mike Woolsey wrote
on Saturday 06 September, 2014 at 21:58:05 UTC
Recently I took stock of some new things in Lotus Notes, and after decades working in Notes/Domino, I found really powerful new stuff.

It's not just the advertised stuff, great as that is. And it's all delivered with Notes/Domino. It's all there, no additional stuff to buy.

I needed a wildly configurable application to support conflicting business needs in different departments. And I put the "user-defined columns" , Evaluate() and @Eval to use. Unified design. Amazingly configurable application. Pretty happy customers getting what they want. And quick turnaround time: configuration means you're not designing-in limitations.

This was an eye opener for a longterm developer, still learning there're new ways Notes & Domino work. And boy, do they work.

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Dan M wrote
on Wednesday 13 August, 2014 at 16:11:38 UTC
I'm looking for a way to automate outgoing emails with certain attachments to various recipients. For example, I'm trying to have attachment A sent to recipients 1, 2 & 3; while attachment Z is sent to recipients 4, 5, & 6. The attachments are updated quarterly, so I'd like to see if there's a way that Lotus Notes can automate this quarterly distribution process. Thank you.

Reply »
John Detterline wrote
on Friday 17 October, 2014 at 16:52:43 UTC
An agent could do this quite simply - the hard part would be dealing with attachments if the name changes each time.

John Salmon wrote
on Wednesday 13 August, 2014 at 13:12:06 UTC
Nothing wrong with Lotus Notes!

This site is built purely in XPages and looks as professional as any other!

Reply »
Mario S wrote
on Wednesday 30 July, 2014 at 04:22:55 UTC
I'm a certified developer with 14 years of experience. In a few days, I'm going to certify on XPages.

I learned about Lotus Notes so many years ago, and I still working on it.

Reply »
Vera Nentwich wrote
on Monday 28 July, 2014 at 10:28:14 UTC
I love Notes too!
I've build my blog on the domino blog template and it's great.
It would be great to exchange some experiences with that template. Anfortunatly are Steve Castledines hints are not online anymore.
Best regards,
Vera Nentwich

Reply »
David Clover wrote
on Sunday 03 August, 2014 at 10:48:54 UTC
Steve's blog is still at though.

JP Liggett CISSP PCLP wrote
on Thursday 26 June, 2014 at 13:52:55 UTC
I've just launched my new website, that's completely built on Notes. I've used the Dolmio, Domino Blog, Domino Wiki and Domino eCommerce templates to provide a working demonstration.

I've added links to my favorite Notes add-ons, windows tools and other technical information.

I'm still adding content, but if you're in the neighborhood, please stop by.

Reply »
PS wrote
on Thursday 26 June, 2014 at 14:01:42 UTC
Here's another good example of a website built on Notes, this one created by Polymorph in the UK

Steven Podrouzek wrote
on Wednesday 25 June, 2014 at 13:17:27 UTC
Been working on IBM Domino/Notes for 14 years and am so passionate about the product and its capabilities. Am learning XPages now and I have to say that its really impressive!

Reply »
Becky D wrote
on Friday 20 June, 2014 at 09:40:59 UTC
New to Notes 9 and loving it's capabilities!

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MK wrote
on Saturday 31 May, 2014 at 00:06:40 UTC
The registry path and sytanx to look for was a lifesaver. Thank you.

Reply »
John B wrote
on Thursday 22 May, 2014 at 19:31:19 UTC
Trying to figure out how to have a notes database send an email to a list of folks when a given document is updated. Any tips/tricks/tutorials that anyone knows of?

Reply »
Keith Turner wrote
on Sunday 08 June, 2014 at 14:33:51 UTC
There are several ways to do this and I would favour a script running on the document close event that pulls the mail list from a "circulate to" field that stores the notes names or email addresses you want to contact if it's update flag is true. The mail message would say something like "the following document has been updated recently please click on the link below to see the changes" and attach the document link to the updated document within the email. I can't think of any tutorials showing how to do this off hand, However if memory serves me correctly the discussion data base template has a similar mechanism to this either as a document script linked to the on close event or linked to the save/close button. The last alternative is to set up a database task on the server that automatically mails updated document links to the relevant users at a particular update time - every hour or once a day

check for some mailmerge templates wrote
on Monday 23 June, 2014 at 23:16:00 UTC
personally, I use VIC, and its suite of CRM databases. Its able to do mail merge, pull responses from your mail into the crm so the customer record stays updated with correspondence. There are other simpler mail-merge only templates too. MailMerge from within Notes/defects

Nigel Dawson wrote
on Wednesday 23 July, 2014 at 15:35:34 UTC
Depending on your Domino servers I've encountered problems in the past where a replica of the database is held on a user's home mail server. In this case you may want use an agent which will send the email only when the document has replicated to the recipient's home server

patsawyer wrote
on Friday 08 August, 2014 at 01:18:07 UTC
You can do this a couple ways.
1. You can have a simple function @mailsend that will send mail to individuals on a save. You would probably want to add some code that mails if something is modified. THis would run client side.
2. You could create an agent that would run on the server side which would look at a view of modified documents and send mail out as a scheduled task.

David Zwerlin wrote
on Sunday 15 February, 2015 at 18:45:39 UTC
If you don't want to get involved in coding and using Domino Designer, then you might want to use a tool which several divisions at IBM is using with IBM Notes and Excel to mail merge to e-mail messages. And it has many advanced options such as scheduling, load balancing and mail merging dynamic attachments, dynamic cc/bcc, as well as, Subject and Body.

It has a quick autoamted install and if you don't feel like reading the instructions the company will schedule an IBM SmartCloud web conference to get you up and running in less than 20 minutes. Once it's installed and configured you can send mail merges whenever you want in a few minutes.

With Print Merge Reporter 6.1 Release Version, Enhancements to Email Blasts Simplifies and Automates Correspondence With Customers and Employees

Gillian Francis wrote
on Tuesday 13 May, 2014 at 12:46:46 UTC
Notes is an amazing tool and the IDE is great. I've used Notes to build prototypes of two quite complex applications which I would like to convert for browser use. Getting a bit out of my depth, are any of you based in UK? I'm in the south west.

Reply »
Polymorph Ltd wrote
on Tuesday 13 May, 2014 at 16:24:01 UTC
Hi Gillian
We can certainly
or email us at
thanks :)

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