After realising that a lot of people are ill-informed about Lotus Notes / Domino and its capabilities, I have established this blog (built on Lotus Notes!). With your help, I aim to set the record straight. Please help me redress the balance by sharing your experiences of Lotus Notes and posting all things good about the product - how you use it, how it helps you and how it helps your organisation.  Blog away!
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Bikswan wrote
on Tuesday 24 May, 2016 at 00:25:32 UTC
Hi, do you know if there is any third pary .Net API available to extract emails & attachments from Lotus notes database? is it required to have lotus notes installed on PC to use Lotus Notes C++ API.

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Polymorph Ltd wrote
on Tuesday 24 May, 2016 at 09:51:53 UTC
Absolutely, for pure email+attachments you have a number of non C++ / client choices (assuming you have a Domino server):

* Use a .Net IMAP / POP3 library
* Use REST ( )
* Write your own domino SOAP web service & call from .Net

Ptr wrote
on Monday 22 February, 2016 at 20:11:26 UTC
How can I get a trial of Lotus Notes 8.5.3? I have registered and ID on IBM site but its just impossible to find a link to a sensible download. Any clues please?

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Mike Woolsey wrote
on Wednesday 24 February, 2016 at 14:59:23 UTC
I don't know if 8.5.3 is still available, but I had another thought. Are you looking at it for email, or for application development?

I believe it's Notes 9 that shows up as an evaluation, today:

When I downloaded Domino Designer 9, it included a copy of Notes 9.

I don't remember whether the email template is included with Domino Designer. If it is, you could get an initial look at email as well. It's hard to get a complete picture, but you get a lot more than, say, Sharepoint without the server (...!!).

Now, granted, you don't have an ID license for Notes 9, that comes at a cost. And no, it's not a server. However, you can see a whole lot about Notes and really, Domino applications' interface to Notes, from Domino Designer.

Irene wrote
on Friday 19 February, 2016 at 10:32:47 UTC
I am so glad to hear someone loves Lotus Notes. If managed properly it is more stable and great to use.

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Michael wrote
on Saturday 13 February, 2016 at 16:22:37 UTC
Looking to be fluid with using Lotus Notes and want to insure a replacement to the Lotus-Notes-Journal or IBM-Notes-Journal. I've been using Lotus Notes since Version 2 and like using Notes Journals for adhoc note taking with HTML or Screen clips of notes then being able to categorize and doclink notes. Using a full text search can search these databases and if needed to recall information (I have a lot), it can be found. So far I am looking at WordPress as a replacement, but it doesn't meet my immediate needs. I'd like to be able to export my Notes Journal to other systems and if I feel Notes is a viable long term solution maintain Notes. I'd like to be able to test my solution across multiple solutions. Has anyone tried to do things like this? I know what needs to be done, but as you may know this will take a lot of effort. I'd like to find others interested or use Notes this way looking for a solution.

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Michael wrote
on Wednesday 17 February, 2016 at 14:54:46 UTC
I just wanted to add that I ran across the following article which validates my desire to be more fluid with Lotus Notes. The IBM Analytics ?

Mike Woolsey wrote
on Tuesday 23 February, 2016 at 14:37:27 UTC
Since 2001 I've searched for something as versatile as Notes. It's not there.

I use Weebly for some blogging. I haven't looked for full text search in particular on Weebly, mostly because I've been dissatisfied with just about everything else I've looked at for search. It's remarkably quick, useful, and again versatile on Notes.

There're some Notes features that are useful to me that you haven't mentioned, though, so I suspect you may find what you're looking for. Keep an open mind about some things taking more time, and some things you simply can't do. It can be aggravating, but it's not always fatal.

The big problem I always ran into, though: I couldn't integrate with other data sources well, anywhere outside Notes. It required gobs of code that had to be learned, then manually entered. That's costly. And any learning only has a half-life of about 3 years with things outside Notes.

So choose where to spend your time. If you find a way to use it wisely, we're always interested!

Richard D wrote
on Thursday 04 February, 2016 at 16:16:08 UTC
Can you make a Lotus Notes Website mobile friendly ??

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Mike Woolsey wrote
on Thursday 04 February, 2016 at 17:32:13 UTC

There are extensive discussions & descriptions of mobile interface frameworks at for instance.

This is more into nuts & bolts additions to a Domino application, but those of us who've been doing this for over a decade have repeatedly redone the interfaces on Domino applications. It seems to be "the way" of many well-used applications: once a company has their internal business needs handled well in an application, the application itself can be presented out to numerous different browsers, mobile users, wireless apps, tablets ...

Mike Woolsey wrote
on Tuesday 09 February, 2016 at 14:31:49 UTC
Mike Woolsey wrote
on Wednesday 10 February, 2016 at 18:55:42 UTC
I was getting some information on Bootstrap and ran across this as well.

Mobile interfacing is a very important piece of XPages work, but I hadn't run across what IBM & others were doing atop of Bootstrap 'til you asked about it. It looks interesting.

syed.jahanzaib wrote
on Tuesday 02 February, 2016 at 07:40:06 UTC
I have domino server 8.5.3 FP6 on W2008 Server. (64bit) and transnational logging is enabled.
I wanted to know that if I run compact -a , it archives the data, but it donot reduce the file size. To reduce file size, i have to execute compact -B which reduces the file size.

So can I run "compact -a -B" ? any issue ?

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Mike Woolsey wrote
on Wednesday 10 February, 2016 at 14:46:57 UTC
I can't think of a reason why not. Normally compact runs through switch settings in the order that they appear on the command line.

I'm not sure you want to take the time to run a compact with file space reduction every night on the server, though. I'd probably opt for something that occurs less frequently, like maybe once a week doing the full compact.

DF wrote
on Friday 15 January, 2016 at 15:15:40 UTC
Hello, everyone.
I have a question for any/all engineers regarding database size and indexing in Domino 8.5.
I have a situation where we have an application database that is showing 60gb in physical size. It has all of the size-reducing options on it except DAOS (only because there are less than 20 docs that daos will pull out of it). When I made a non-replica copy of it for testing, the database size shrunk down to less than 4gb. Then, when I ran a full updall on it, it blew it back up to 60gb again (so the size must be due to an index issue because the databse is almost fully compacted).
Now, I saw someone mention on a forum that they had a Domino database that was showing as being over 90gb in size and had a lot of indexes in it, but it was still functioning and didn't lock, my question is, do these indexes on a database actually count towards the 64gb physical hard cap, or is the true data size that low number that I saw when I made the copy of it for testing?

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Mike Woolsey wrote
on Tuesday 19 January, 2016 at 14:49:35 UTC
I'd go looking into why the view is so large.

Big views, like big forms, are often a merger of design choices that you can alleviate.

Sometimes it's just a space-saving switch isn't thrown on the view. Sometimes someone has thrown a space-using feature that you don't recognize just yet. On occasion the view itself has a lot of features, and there's little you can do to deal with it except move the space-using feature off to another view (and yes, often it'll cost you far less space to split out another view).

I'm not sure how I'd tell you to go about it, but here are a few pointers:

1. If you're not really displaying response docs, and you still have response docs in hierarchy -- shut them off.

2. If you have alternate sorting (it's a switch on the column) on most/all the columns, there's a switch you can throw in 8.5 so the alternate-sort isn't automatically created. You may never use that alternate sorting, so shutting it off can save you a lot of space.

3. This one is subtle. If you have a column that is not sorted; and that same column says "show multiple values as separate entries"; and you're not using the column-indexing feature (I'll describe it below); then you may want to shut off that checkmark. This checkmark is always enabled on categorized columns: there it's no prob'. It may be useful to you on plain, sorted columns -- no harm there if you really need it, but you may want to check whether the field even has multiple values. However: on non-sorted columns it's performing a very special feature: non-sorted columns index multiple values by the prior sorted, multivalue column. So it's great when it's needed, but when it's not, it can use up disk space for no apparent reason.

This last issue is hard to explain -- even the help doesn't do a good job of it ("Advanced Options for Columns" -- "Sorting Multiple Values" describes what you want to do -- but not how!). You may want to experiment with your view to see what happens. This stuff only impacts on multivalue columns. So I'd say if the columns don't have multiple values, you'd be safe turning off the "show multiple values" switch **on unsorted columns**, saving the added work & space for it.

Slawek wrote
on Tuesday 19 January, 2016 at 17:08:28 UTC
In Administrator of Files, when you select database, in Tools/Database you have a tool called "Manage Views" which will show you size of all indexes inside your database. You can check there which are so huge in your case.

Mark wrote
on Wednesday 23 December, 2015 at 00:46:30 UTC
I have used Notes since about 1993. I'm retired, still have Notes 8.5.2 for my email and personal data. I don't connect to a server, just have POP email connections. Works fine, even on Win 10. My problem is, my ID will expire in a couple of years and then I'll be locked out! I have the original certifier ID. I have the Admin and Designer software. I can't figure out how to recertify my ID!!

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Mike Woolsey wrote
on Tuesday 19 January, 2016 at 14:56:12 UTC
I vaguely remember this, so I looked up where you import it ...

It's under File..Security .. Your Identity .. Your Certificates. The "Get Certificates" button has an "Import (Merge) Notes Certificates" that'll add new certificates.

To create the safeID you need to import ... I'd say look up Help's "Renewing Notes certificates before expiration" and see if you can follow the "removable media" instructions. They create the files without moving them around in email.

'Hope it helps.

Slawek wrote
on Tuesday 19 January, 2016 at 17:05:33 UTC
If you have original certifier ID (and pass:), you're fine. Just recertify your ID. Manually it can be done in Administrator from last tab - Configuration/Tools/Certification - use first position "Certify". In first step you select certifier ID file, put password, and in next window you select on disc ID file which you want to recertify.

Derek Scott wrote
on Friday 18 December, 2015 at 19:57:31 UTC
Has anyone used the IBM Notes AMR tool? It allows you to unarchive (revert) your local and server archives back to your primary mailbox.

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David wrote
on Thursday 17 December, 2015 at 19:41:49 UTC
We're trying to set up a company calendar accessible via our intranet. I created a mailbox, gave anonymous read-only permissions, set the default frameset for the database to be "CalendarFS", and anonymous users can see the calendar when they go to So far, so good. However it opens up to a one-day view. I'd like it to default to a Month, or at least a Week view, and my Googlefoo is failing me. Any tips? Also, I set up a regular mailbox file based on the StdR85Mail template. Can I remove the mail and to do pieces, or is there a better template I should use?

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Mike Woolsey wrote
on Monday 28 December, 2015 at 14:05:51 UTC
This is worth experimenting with, to see what you can get. It's possible the Web design is overriding the default open format, but ... worth trying.

For the view -- there's a way to force the initial format of the view for everyone. if you open the view in designer, then select "Design.. View Properties", in the infobox' time & schedule tab (look for a clock & calendar icon), you should be able to select the "Initial Format".

Give it a try, see if it gets through the Web code involved.

DJ wrote
on Wednesday 16 December, 2015 at 07:12:41 UTC
Hi, I'm trying to reduce the volumes of emails for a team - I want to see if the changes we've made have worked by taking a snapshot of the Inbox each morning. I'd like this to be automated. I 've created an agent to copy the mails in the Inbox to a new folder. That was easy enough. Any suggestions on how to put an 'Extract date' against these emails? After a month or so I'd like to then export these mails to Excel so I can see how the volumes and the age of mails in the Inbox have changed over time.

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Mike Woolsey wrote
on Thursday 17 December, 2015 at 16:33:06 UTC
You can certainly add an "ExtractDate" field to the document, but it's likely to make the email look like it's not been read.

I'm not sure why you'd want it?

Ultimately, the data can all be written to a .csv (comma-separated value) file, which Excel can import and slice & dice as you see fit. At worst you may need to have a server agent write the file, then reload it & email it to you. Make sure two agents don't end up with the same file name & path ... or they'll start writing over one anothers' work.

Sultan wrote
on Tuesday 08 December, 2015 at 08:44:16 UTC
HI Vamsi,

I want to keep a copy of outgoing emails. copies of sent emails needs to be deliver to other email address.
Is it possible.
Please let me know how to achieve this.

Thanks in advance.

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Mike Woolsey wrote
on Wednesday 09 December, 2015 at 13:26:53 UTC
Well, there are a number of ways to handle this, and I'm guessing at which one you want.

Since you mentioned outgoing emails, I believe you're looking for "mail journaling", which is a feature the server router will implement based on certain criteria of emails it routes.

Other possibilities: there are also inbox archives if you want to archive emails that you've saved to your mail DB.

Notes also has a great deal of capability when it comes to customization & stationery that'll help you set up standard email responses.

Irv Schor wrote
on Tuesday 15 December, 2015 at 01:10:58 UTC
For an individual, this can be done via a Mailbox Rule on your own. However, your Administrator controls the server router settings which might prohibit these from being sent to an external domain.

LotusNewbie wrote
on Tuesday 08 December, 2015 at 05:36:55 UTC
So I am new to the Lotus arena and am currently trying to create a service in C#/.Net which can be used to access mails, contacts, etc of different Lotus notes users. The idea is to talk to the Domino server remotely somehow and get data associated with different users. I have worked with Exchange before and was looking for something similar to the EWS Managed API but there seems to be no exact lotus counterpart. The closest thing I found was interop.domino.dll which seems to keep throwing user xyz not a server error. Any help would be appreciated. Thanks in advance. :)

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Mike Woolsey wrote
on Tuesday 08 December, 2015 at 14:13:40 UTC
Hm, well, I've done this from a few different levels, just not C#.

"xyz not a server" makes it sound to me like you've installed a Domino server, but you're authenticating with a Person name -- which refuses to run local on a server. Layering multiple installs may've just confused the issue, too. You might confirm this situation by authenticating with "xyz" actually being the server ID, & see what happens.

The mailserver normally has a great deal of access to inboxes. Contacts can be local, though, so they may not even be on-server.

There is also CORBA / IIOP support last I checked. It may take some changes to authentication, but it does work.

Mike Woolsey wrote
on Monday 30 November, 2015 at 15:12:27 UTC
After working for a long time in Notes & Domino, recently I had the opportunity to use a lot of features in a new, flexible application. Just thought I'd mention it so you know the mix will get you somewhere.

First, I started shoving those nagging validation & translation scripts into profiles. I set up a profile for the app, and then a separate profile for each complicated form. Tossed the formulas in there that the customer was obsessed about changing.

Presto -- no more design deployments for that.

Turns out, it made a good place for putting other view & app data into it, too. When the app needed data from another app -- be it RDB, Web Service, or Notes -- a few fields in the app profile, and once again, no design updates when things moved or changed.

Tougher were the columns. Column formulas can be profiled, too, but the Designer still likes to change column names. So it's sort of like balancing a pencil on-end to keep column formulas working. But it does work, once y'figure out what it's doing.

In all -- I explored a vast world of flexibility & loose coupling that after decades in development, I finally had the opportunity to put it all together.

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NotesNutz wrote
on Thursday 12 November, 2015 at 02:51:55 UTC
How do you get it to work with the H Drive on a terminal server when only one instance of notes can run at a time on a PC. Once more than one person launches notes it fails

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Mike Woolsey wrote
on Tuesday 15 December, 2015 at 17:04:34 UTC
I put the application on a Domino server, and the Domino server supports multiple users.

The Notes client does not arbitrate between multiple users when it accesses an application from its local file systems.

Logan wrote
on Monday 26 October, 2015 at 19:49:50 UTC
I am struggling understanding TLS on a Domino server. One of our clients asked us to configure TLS for smtp. Once I configure TLS, won't all e-mails transmit via TLS? Can you explain how it works?

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Mike Woolsey wrote
on Thursday 19 November, 2015 at 13:55:59 UTC
I'm not "up" on every outbound & inbound protocol, but I've heard this as well.

It sounded to me as if some of the different releases & fixes did have this issue, but on the more recent releases all I've seen is silence.

Sorry I don't have this responsibility any more, it would've been interesting to try out some configurations.

Chris wrote
on Wednesday 14 October, 2015 at 05:54:20 UTC
My sysadmin automatically archive the body text of emails after a year or so.
I would like to keep the full text emails though in a separate NSF for offline use.
Is there a way do sort of a batch retrieve action? It's about 50,000 emails that I want to get back, so manual is not really an option :-)
Thanks guys!

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Mike Woolsey wrote
on Tuesday 20 October, 2015 at 14:41:10 UTC
In the event you were using the archival system I've used, it actually has a search mode that will retrieve the requested searches without you waiting around for it.

You do have to set up the search; There are probably limits on the number of docs you can retrieve in one pass, too. 50k might be a lot.

OTOH, there may be a way to craft an agent that does what your action buttons do. Y'could open up the code in Designer and see if you could put it all together.

I wish you well; tell us how it turns out!

Derek Scott wrote
on Tuesday 10 November, 2015 at 22:11:52 UTC
If your email was natively archived to a server or your local desktop you can use the AMR tool below to move the archived email back to your primary mailbox.

Archive Mailbox Reverter for IBM Notes and Domino

Move server and local archived mail items to

Ahmed Nehad wrote
on Sunday 11 October, 2015 at 12:18:02 UTC
Hello, i was asking if is there a possibility to run custom scripts on lotus notes like for example filtering certain emails and getting some information to it and exporting this info to a text file.

Appreciate your help


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Mike Woolsey wrote
on Tuesday 13 October, 2015 at 14:25:34 UTC
Yes. It's pretty straightforward, too.

You can run an agent under a number of different triggers (I'd start with "scheduled", but once you've read up on it you can set up "after mail has been saved"). The email content is in a rich text field, and the NotesRichTextItem object can load it and hand it to you from .GetUnformattedText.

Also good to check: NotesDatabase.UnprocessedDocuments & NotesDocumentCollection.UpdateAll. Using these properly lets you see any new documents arriving after the agent's last run.

LotusScript is BASIC. So there's the ability to create & read/write files: "Open" / "Print"

Complicating this though -- when run on the server, the agent will predictably save to the server. You'll need to set security options (a tab when designing the agent) so that the agent is allowed to do this.

And of course once the file is there, you may want to save it somewhere. That's more a Windows thing with shared volumes, so I'll leave that to the complexities of Microsoft. If you want to email the result, you can do that, too.

Have fun!

Henry Schaumburger wrote
on Friday 09 October, 2015 at 19:34:15 UTC
Lotus Notes (now IBM Notes) is a truly fantastic environment for creating and consuming easy to use, powerful and secure applications. I'm constantly amazed how hard it is to build applications in other environments. Notes has all the important plumbing such as security, encryption, replication, several development languages, database, and web server built-in. It is an extremely open environment with numerous APIs.
You can't fairly compare SharePoint to Notes. Most sharePoint implementations I have seen are little more than very expensive file servers with little added functionality (Think Novel Netware 3.11 from 1990's). SharePoint is like one of the free sample templates that come with Notes.
I can't even count the number of awards and accolades I have received over the years for the hundreds of applications I have developed and deployed using Notes. Notes simply makes you look good!
Maybe I should become a Notes/Domino evangelist. (LOL)

Henry Schaumburger

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Stephan wrote
on Monday 28 September, 2015 at 14:13:50 UTC

is there a way to add a disclaimer to all outgoing mails? I want to set this global not per user. Our old solution (before the great Lotus Notes) was postfix in combination with altermine on the smarthost. Unfortunally this does not work anymore with notes.
Any ideas ?

Reply »
on Tuesday 13 October, 2015 at 11:41:41 UTC
Sy@m wrote
on Tuesday 13 October, 2015 at 11:42:20 UTC
Irv Schor wrote
on Tuesday 15 December, 2015 at 01:14:06 UTC
There is also a 3rd party tool from Crossware which offers far more flexibility and also will work from mobile devices.

Nauman wrote
on Friday 18 September, 2015 at 05:28:05 UTC
Is there any way to protect editing in received emails? I observe user can change the received email text and saved it.

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Mike Woolsey wrote
on Tuesday 13 October, 2015 at 14:30:50 UTC
You can mark an email for no changes by marking it confidential or private. This has other downsides, such as preventing its being forwarded, but it does the job.

Gokhan wrote
on Wednesday 16 September, 2015 at 12:48:48 UTC
Hi All,

I am looking for vba code to connect a server and a database, then extract all the information to the excel file.

Gotta be simple and neat please.

Thank you.

Reply »
Rienk Bijlsma wrote
on Monday 14 September, 2015 at 14:35:06 UTC
Super Human Software!

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Jan West Peterburg wrote
on Wednesday 02 September, 2015 at 10:27:07 UTC
We have implemented Lotus Domino Servers together with Lotus Notes more then a decade now for email and crm purposes. Still rock solid... very fast and flexible.. I love Lotus Notes ;)

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Rusty Chain wrote
on Monday 31 August, 2015 at 12:04:39 UTC
Hello fellow lotus noteturians.

I am wondering if anyone has any best practice advice for setting up a shared mailbox in lotus notes? Do they require an id file? etc

Would appreciate any input possible!

Reply »
Mike Woolsey wrote
on Thursday 24 September, 2015 at 14:05:50 UTC
A shared mailbox / inbox does not require a separate Notes ID.

You can grant users access through the ACL much as you do any database.

You can set up the mailbox with a name that you wish to be added as the origination. Just keep it reasonable. Once you've decided on a name, you'd need to set up that name in a mail-in database record that sends addressed emails back to your shared mailbox.

If workflow gets complicated you can always modify the database design to handle it. Until it gets to that your users can set up folders that seem useful for their needs.

Irv Schor wrote
on Tuesday 15 December, 2015 at 01:17:12 UTC
As an administration tip, to keep from having to manage access, create an access group at the same time as the MIDB. Also, be sure to update the Mail File Profile with the canonical name created for the shared mailbox. Note - We have found that when using a particular 3rd party tool to manage signatures, the MIDB documents needed to be converted to Person Documents in order for Domino Policies to be applied properly.

Edward wrote
on Sunday 30 August, 2015 at 18:34:43 UTC
It's funny how so many companies nowadays are using SharePoint as a "knowledge base" but in fact it just ends up being a large document repository in many cases. Lotus Notes used to provide a rich user experience for creating actual knowledge base articles, which is not something that SharePoint can do out of the box or easily for that matter. I feel companies that migrated from Notes/Domino to SharePoint have lost valuable capabilities like the ability to easily create, share and search for support and training documents. This was a cornerstone of the Notes/Domino platform.

The company I work for now, has a huge implementation of SharePoint. It's divided into a plethora of "sites", most of which are abysmal repositories of MS Office documents. People send out these long and ugly links pointing back to their MS Office doc in SharePoint, and just the link itself is a turn off. It's so frustrating to search for and find stuff, and this is supposed to be more efficient than Notes? It seems at least in my organization, most people are at a loss to a higher potential of SharePoint, as most use it for storing documents and think that this is our knowledge base. Maybe I am not using or understanding SharePoint right, I don't know. I can appreciate MS Outlook as a mail client over Lotus Notes email, but I would *never* endorse SharePoint over Domino as a knowledge management system.

Because of this, I just maintain my own personal copy of a Lotus Notes document/knowledge base, and it helps me immensely. Too bad for all these companies not using Notes/Domino any more, as they are now missing out and it's causing a regression experience in terms of knowledge and support article management for their employees.

Reply »
Mike Woolsey wrote
on Thursday 24 September, 2015 at 14:07:17 UTC
Exactly my experience as well. By moving to Sharepoint companies seem to be losing a lot, especially with Notes 9's plug-ins.

Vigilus wrote
on Monday 27 July, 2015 at 20:06:43 UTC
Vigilus is an IBM Notes organization. In addition to our Notes based CRM Application...VMobile we have Development and consulting services as well .

If you need Notes or XPages mods on New or exisiting Notes apps....we would be happy to help.

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DH Youke wrote
on Tuesday 30 June, 2015 at 21:16:54 UTC
do you know where I could get a program that extracts email address's from my NSF files ?

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Mke wrote
on Monday 06 July, 2015 at 15:52:56 UTC
That's kind of a wide-ranging question.

If you're looking for information drawn out of your emails, the "Contacts" database actually scans for recent contacts and lists them. Y'can copy/paste that list using "Edit..Copy As Table" from the menu.

Crist? wrote
on Friday 26 June, 2015 at 12:22:42 UTC
Hi everybody,

I would need your kind help.

Is there any way to export one view with categories to a Excell sheet?

Thanks in advance

Reply »
Matthew Scott wrote
on Monday 29 June, 2015 at 11:31:28 UTC
Hi Crist.

If there are <2500 (ish) documents in the view, just press CTRL-A to select all then go to the Edit menu and select "Copy As Table". Simply paste this into Excel and you'll have the categories etc.


James M wrote
on Tuesday 23 June, 2015 at 18:01:56 UTC
Add a Calendar function is pretty awesome - I want to use this as a corporate calendar consolidating multiple Team Room schedules. So far so good. Now I want to share this consolidated calendar with other users but all the added items are not visible to anyone but the owner of the calendar. Anyone know how I could get this to display for all users?

Reply »
Mike wrote
on Tuesday 30 June, 2015 at 17:43:40 UTC
I'm not exactly sure of the situation where you're adding a calendar.

It sounds like a user received a Calendar entry for himself, and you want that entry allowed for other people to see. Depending on how the application is set up, you may be able to accomplish that. The personal calendars have roles which you can grant to other people from the calendar profile.

James M wrote
on Wednesday 08 July, 2015 at 19:57:52 UTC
I believe with version 8.5, the "overlay" or add calendar function was added.

It works great for just the main user but granting full access to other users including full manager rights still do not allow users with a different id to be able to see the overlaid or added calendars. Hopefully this is clear.

I did open a support ticket and they basically punted and said it's possible but requires customization and to go talk to your developers. I've given up and am using "categories" instead with category colors to do a similar but less sophisticated version.

Sandra wrote
on Friday 19 June, 2015 at 20:18:22 UTC
Hello. I use Lotus to receive lots of messages from candidates that apply for selection processes. I ususally copy all their e-mail addresses to an excel table for merging. But this takes a lot of time. Sometimes I get some 200 application for one job. Is there a way whereby selecting the messages (without opening them), the email addresses would be automatically copied to a table? Would love if someone could help and respond to:

Reply »
Mike wrote
on Tuesday 30 June, 2015 at 17:48:40 UTC
Sure, yes, you can set up a new view or folder in Notes. When you set it up, try putting the "From" field in a single column.

If your emails are more complicated it may take some more checks within the column, but this is a fairly simple way to get at many users' email addresses.

There are a lot of ways to format these fields for the columns and select other field values, if your emails are more complicated.

Carwin Heierman wrote
on Thursday 18 June, 2015 at 09:01:03 UTC
We just released a free Whitepaper on IBM Traveler:
'Top five things that can go wrong with IBM Traveler'.

We got some amazing feedback on that, so her it is!

Reply »
Dick McKnight wrote
on Monday 08 June, 2015 at 21:42:52 UTC
Based in Fairfield, CT and have an old Lotus notes based search program. Looking for a domino certified tech to help me with a problem. The original company that sold the program is no longer in business. Can somebody assist.

Reply »
Matthew Scott wrote
on Friday 12 June, 2015 at 12:12:08 UTC
Hi Dick.

Sure thing! If you want to send some details over to us on we'll have a look and see what we can do to help you.

Warm Regards,

Bill Smith wrote
on Thursday 20 August, 2015 at 17:13:28 UTC
I am a Notes/Domino consultant based in Western Massachusetts. Although I do very little programming, I've been working with Notes/Domino for nearly 20 years.
If you like, send me your contact info to:

Bill Smith

Sumesh wrote
on Tuesday 26 May, 2015 at 13:57:12 UTC
Problem 1: I'm trying to figure out a way to find whether lotus notes client is running using regisry entries alone.

Problem 2: Before accessing the database of the user through Java, can I know whether
"Dont prompt for a password from other Notes-based programs" option in security -> user security is enabled or not.

Reply »
Mike Woolsey wrote
on Thursday 11 June, 2015 at 13:25:51 UTC
Registry entries aren't likely to tell you if Lotus Notes is running, only if it's installed. Generally you can look for a process executing "nlnotes.exe", to see if it's running.

Finding out the password prompt might be easier. I believe this is one of the bit settings in the Notes.INI's "Preferences" number. While this number is stored in decimal, it's actually a bitwise preferences integer. Load it into an integer and examine all its bits. Then turn on & off the "share password setting". That's the bit you want to check.

Christian Lovering wrote
on Monday 25 May, 2015 at 13:01:11 UTC
At the moment I am managing my organizations customer service account, (i.e Questions are sent to and I place the questions in to different folders, stocks and money, ( in lotus notes 9) depending of the nature of the question. The thing I want to achieve is to attach my colleagues email to the folders. I.e Pete Simons email is attached to the money folder, so he gets a email to is own personal email when there is a question in the money folder. When he replies to question, I wont the reply to sent from

Is this possible to do? Or is there any other solutions available?

I am using IBM Lotus Notes 9 with Mail-In database

Thanks in advance!!

Reply »
Mike Woolsey wrote
on Thursday 11 June, 2015 at 13:28:49 UTC
Yes, it's largely possible, but it takes some programming to get out what you're looking for.

Just a few weeks back someone asked about one nuance of this, similar to yours. There're distinct options depending on whether you want to completely exclude the originator's name, or if you wish to respond on behalf of

I'm a bit rushed now, but maybe I can give you some more pointers later.

Mike wrote
on Tuesday 30 June, 2015 at 17:54:07 UTC
The key here is setting up the PRINCIPAL field. This field allows you to set the reply as responding from "". Meanwhile, for validation purposes, the person replying still appears in the "From" field.

If you want the document to be truly anonymous, it requires more cleanup than most people want to get involved in. It requires you send or save the email, and allow an agent running as "" to actually send the email. That's more involved here.

Setting a PRINCIPAL is pretty easy if you're in a mail database template -- just set the "owner" in the mail profile. If you're a developer, it's also pretty easy. But I'm not sure how your mail-in DB is designed, so I'll leave it at that.

tom wrote
on Wednesday 20 May, 2015 at 21:36:57 UTC
what is the best crm for lotus notes

Reply »
joe singer wrote
on Monday 27 July, 2015 at 20:03:27 UTC
Hi Tom.

I am not sure if you are still looking for a great Notes based CRM but if you are....please check ot VMobile CRM. VMobile integrates with Notes email and calendar. Contact them today.

Shah wrote
on Saturday 16 May, 2015 at 03:37:34 UTC
I would like to find out whether I am able to get a report for Lotus Notes 8.5.1.

We have a shared mailbox and we received order emails so we will filter it to another folder called "Orders"

Once we completed or processed and order , we will moved it to another folder called "Completed".

Is there a tool that I can check for example a reporting tool that will show how many emails which is not processed and the dates the emails was received in "Orders" folder ? Even better if we can automate the report with full details at the end of each day.

Reply »
Mike wrote
on Tuesday 30 June, 2015 at 17:57:49 UTC
I don't think Notes stores the time a document is put in a folder.

That said, you can get totals in any folder by adding a column to the design of the folder. Enter a 1 in the column (that's right, the number 1), and then mark the column to display totals (and maybe hide detail -- who wants to see all those '1's?). Such a column will display subtotals for any category within the view, as well as a grand total at the bottom of the view.

Sheila Young wrote
on Thursday 07 May, 2015 at 19:19:25 UTC

I have searched online and at and have not been able to find any information specific to my question, and, a phone call to IBM support was not helpful as I do not have our customer #.

I am curious if there is a way to prevent an email from being opened by people not in the Recipient (To:) list if the recipient has given people permissions to open/view their email.
Example: If I send an email to Mr. Jones, and Mr. Jones' assistant Ms. Smith has permission (via Tools, Preferences, Access & Delegation) to open Mr. Jones' email is there a way to prevent Ms. Smith from opening the email on my end, on a case-by-case basis?

Reply »
Friedhelm wrote
on Monday 11 May, 2015 at 12:44:15 UTC
That's easy. If you do not want 3rd to read an email, send it encrypted. That is something the sender should do, to avoid 3rd party to read confidential mail.

If the sender did not encrypt the mail though it has confidential content, talk to the sender to take care in future.

But what about mails from senders who are not on Notes and therefore have no encryption available?
You can still enter the document properties, go to the security tab (with the key symbol) and restrict the document access to you and the server (NEVER forget to add the server, or better LocalDomainServers). Be careful, if you forget to select yourself.

Since you have to do this manually, the 3rd person could it the mail in the time window between receiving and locking it. You should therefore consider using dedicated mail-in databases for confidential stuff, for example HR related information.

Sheila Young wrote
on Monday 11 May, 2015 at 16:28:03 UTC
Thanks Friedhelm! I didn't realize that is what the encryption did. I'll try this in the future.

Henry wrote
on Tuesday 05 May, 2015 at 01:06:41 UTC
Top Lotus Notes Apps

We're getting some great suggestions for other apps in the comments of this blog post. Feel free to add more!

Reply »
Rodney Davis wrote
on Tuesday 16 June, 2015 at 20:25:52 UTC
Hi Henry,

I would suggest Thru's Plugin for IBM Notes. It allows users to securely email files of any size.

Doug Hanson wrote
on Monday 20 April, 2015 at 16:35:57 UTC
I have a content management application using Lotus Notes. I am creating a site documenting a barn remodeling project that I am starting. I would like to blog about it using a Lotus Notes template. Is there a such a template? It seems like a lot of Domino bloggers are using other applications.

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:44:18 UTC
There are some blog templates out there, but obviously I stick with simple when it comes to blogs. So many offer free services, and they manage em. Domino blogging is good for intranets though. I think Steve Castledine's blog template is the one I remember.

Doug Hanson wrote
on Thursday 07 May, 2015 at 22:55:35 UTC
I was hoping I Love Lotus was going to offer their template. I like the way it works.

Dave wrote
on Monday 13 April, 2015 at 15:32:35 UTC
I love the way you can write LotusScript in Notes databases to create and populate Excel spreadsheets. And conversely you can write VBA in Excel to pull data frolm Lotus Notes DBs.

I could do with hints on making the latter option work faster though !

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:34:09 UTC
Well, I got the most speed benefit by turning off updates in Excel. That let me populate the spreadsheet without recalculating as each cell was entered.

Peter Rosenberg wrote
on Monday 11 May, 2015 at 12:46:35 UTC
Actually, I believe you are hitting the same as I did.
Often these LSS Excel Exports are making use of APIs traversing the ViewCollectionEntries as they want to mimick the same as you seen in Categories etc.

The problem is, after the call 'getFirst' is made initially, and then your code in LS is stepping through all Categories and Documents, before picking the one being selected (assume you want all Selected Exported) !
Meaning, the Code takes longer and longer the farther it traverses the DB.
Instead, once should find the current position using 'getCurrent' with LSS, BUT this API is COM-Only and not available within LSS (in Notes)

I have filed a PMR for IBM (13967 999 678 : NotesViewNavigator method GetCurrent gone) but has very little chance to get accepted, it came to Level 2 Support (though).
(Link below, to IBM Social 9 Forum as Notes Link)


Deepak wrote
on Friday 10 April, 2015 at 13:23:53 UTC
I need SMTP and LDAP/Directory Service on Domino Server. We have around 200 users in LDAP. Can someone please help me which license will suit us. I only need SMTP and LDAP. Please reply me on

Reply »
Mike wrote
on Thursday 23 April, 2015 at 14:39:17 UTC
I'm not sure of the question. Domino servers have LDAP service, and can talk SMTP. They also have POP services. Is tgat what you were asking? Most licensing structures allow you to run them, all email server licenses do.

Lotus Notes version 1? wrote
on Thursday 09 April, 2015 at 08:11:52 UTC
Anyone still has a copy of version 1 of Lotus Notes? I'd like to use use it in a demo I'm about to give to show compatibility (or not) between version 1 and version 9. Thanks for contacting me on aussiegeert(@)

Reply »
Mario Castro wrote
on Tuesday 31 March, 2015 at 16:40:17 UTC
It's just unfortunate that most corporate establishments are so ignorant of LotusNotes/Domino capabilities - can do just about everything you need it to do. Anyways, I just have one thing I wish they retained - opening a local host folder or using "file:\\(filepath)" in <a href or @URLCommand. Hope somebody out there has a workaround? thank you for this site!

Reply »
Mike wrote
on Thursday 09 April, 2015 at 14:25:22 UTC
Great question, I've had it myself.

If you can add a button using LotusScript/IBM BASIC, you can call a Microsoft object to open a folder. Code looks like

Dim objShell as Variant
set objShell = CreateObject("Shell.Application")
if not objShell is nothing then
objShell.Explore "c:\temp"
end if

I can only guess the limitation's security, but I don't know. Maybe there's an ECL security setting getting in its way? Or a NOTES.INI setting? A quick search didn't produce anything for me.

Ben MacNeil wrote
on Monday 30 March, 2015 at 20:19:06 UTC
Is there reporting in Domino that can provide database usage details? I know about Trends and Catalog, but these things arn't consolidated across all servers, so reporting can be cumbersome

Reply »
Mike wrote
on Thursday 09 April, 2015 at 14:17:01 UTC
Hm, well, I've been at sites that actually replicate these databases among their servers; I don't know if that would do the trick for ya.

Replication is really cool, and the only form that I've seen really work in the operational "wild". Selective replication is also cool, though it's worth making copies and experimenting to understand the implications, long, long before you try it operationally. Selective rep can purge documents to meet your specifications for what's in the database.

Kevin Pettitt wrote
on Monday 30 March, 2015 at 19:15:31 UTC
Why are you not listed on

Reply »
I Love Lotus Notes wrote
on Thursday 02 April, 2015 at 23:17:44 UTC
Possibly because we're not really a blog?...not sure tbh! :)

Mike wrote
on Thursday 09 April, 2015 at 14:30:24 UTC
I think it'd be a great idea to submit it if you can. It's a little different because it fields questions & takes sentiments, not just content, but I'd think that'd be an advantage.

Derek Scott wrote
on Saturday 28 March, 2015 at 20:00:36 UTC
You can easily export data in the Domino Administrator client (i.e. Files tab) using the "ACL Dominator" tool. It generates DB properties reports, ACL reports and mailbox reports. Click the web site below, then click link "Screenshot 9 - Export Domino Admin client - Files tab".

Reply »
Matti wrote
on Wednesday 18 March, 2015 at 20:51:38 UTC

I'm a Lotus fan, I was a developer many years ago without administration skills and now i'm facing the following problem:
a. i have multiple internet email addresses
b. in domino i have for every internet address a corresponding mail file
c. my domino server is configured with O=organization1 and i have OU for the other domains
d. in this case i use one mail per location
e. i have 5 locations and every time i must send an email i need to switch between locations and complete the email sending process
7. I need different signature for every OU that is configured(but this is how it works now)

My question is: there is any possibility to use only one notes id and send emails with different signatures and to appear to the receiver a specific address one of my multiple addresses?

Thank you.

Reply »
Mike wrote
on Thursday 02 April, 2015 at 14:31:31 UTC
ok, there're a few things.

Completely impersonating an ID, no, & it's a security issue. However, if you own the IDs, you can create a forwarding mail-in DB, which'll re-create emails under another ID.

That's the perfect solution. But there're easier ways depending on what you're really looking for.

You can specify a PRINCIPAL field (it's also profiled in the standard email as "who owns this email db"). This'll make the email appear to be from another user. Under many circumstances though, you'll open the email and it'll show the PRINCIPAL, but then the email will show " according to " your ID.

Finally, there's the lowest form which is the "replyto" field. This'll just swap-in a different reply-to email address.

Depending on your needs, one will work. But some take work!

SjefB wrote
on Tuesday 28 April, 2015 at 12:41:00 UTC
You can go even lower than that, when mail is to be sent to an Internet address:
3) you can put a complete mail, i.e. with the return address that you want, directly in the database
4) you can write a server AddOn in C, using the Extension Manager; the AddOn can intercept mails, look for a specific field e.g. ToBeSentFrom, and alter From accordingly

Sarah wrote
on Tuesday 17 March, 2015 at 15:00:09 UTC
Hi, I am getting near the 64GB threshold and keep hearing about taking the view indexes and creating a new database just for them. I've googled and googled and cannot find a link about it anywhre. Does anyone know anything about this?

I Love Notes

Reply »
Dave wrote
on Monday 13 April, 2015 at 15:26:21 UTC
We used DAOS to resolve the 64GB problem - or have you already tried that? AIUI you can set view indexes to auto-delete if unused for x days, but not sure how to put them in a separate db... btw if you do go over the 64GB limit on a mix of DAOS'd and non-DAOS'd replicas, the non-DAOS'd version just stops being updating but it WILL replicate future deletions back into the DAOS'd versions - beware !

Robert wrote
on Tuesday 17 March, 2015 at 15:00:03 UTC
Hi. I am at an office where we have Lotus notes. I sit in a customer servce, where we have a shared inbox. Is there anyway we can mark the emils in the inbox with flag/colours etc. that could show that this email is being processed by someone?

Reply »
raureif wrote
on Monday 16 March, 2015 at 18:15:19 UTC
Liz wrote
on Tuesday 13 August, 2013 at 18:45:16 UTC
Can I create a link to a URL on the icons that go down the lefthand side of the screen? I currently have links to other things inside of Lotus (other people's calendars) but want to put a link to a page

Reply »
Dave wrote
on Monday 13 April, 2015 at 16:00:33 UTC
If you use the clients internal web browser, then yes - navigate to the page you want to make sure its OK, then drag the tab to the LH icons area - job done !

If you use an external browser, what do you want to happen?

She wrote
on Thursday 12 March, 2015 at 12:50:37 UTC
I write documents in Lotus Notes and then they are edited by someone else. Is there any way I can compare the edited version with the unedited version to see what changed the editor made?

Reply »
Ilya Vasyashin wrote
on Tuesday 10 March, 2015 at 10:01:43 UTC
I work this Notes from 3 release (more than 20 years). Now when it is built on Eclipse, it became more powerful. See how you can work with attachments in xpages and web forms

Reply »
Henry wrote
on Tuesday 03 March, 2015 at 09:00:26 UTC
Hi all, I've just published an article about my top 5 Lotus Notes tools. See what you think, and feel free to add more in the comments!

Reply »
M Shahid wrote
on Tuesday 03 March, 2015 at 07:17:54 UTC
I am developing softwares from 16 years. I used php, dot net, lotus ntoes etc. Lotus Notes is the best

Reply »
marek wrote
on Wednesday 11 February, 2015 at 14:31:31 UTC
Hi, I am new to Lotus notes. Is there any way to move mails or mark them with a flag from C#. I would need to download email attachments as well but I assume this is part of IMAP4ver1 protocol.

I would prefer to use IMAP API which it should be supported but on "" site I can see "read only" actions are the only actions I could do. Is it really supporting IMAP protocol?

Maybe you could recommend me suitable C# library to use?

Many thanks,

Reply »
Scott L wrote
on Tuesday 10 February, 2015 at 17:57:40 UTC
We have some very large lotus databases that I am looking for convert to SQL Server tables but keep a lotus xpage front end. Are there any examples of application out there that do that??

Reply »
Sjaak wrote
on Tuesday 17 February, 2015 at 21:38:42 UTC
There are definitely examples out there. But not any public ones I guess. sry

Ove Stoerholt wrote
on Monday 02 March, 2015 at 23:23:57 UTC
Sure. Look to OpenNTF Extension Library for help

Amlan Sengupta wrote
on Thursday 15 January, 2015 at 05:42:04 UTC
Hi All,
1. Is there any API available to convert lotus notes script to C#?
2. How can I extract lotus notes scripts to file system ( a text file )?

Reply »
Mike wrote
on Wednesday 21 January, 2015 at 13:58:19 UTC
1. No. But they're Visual Basic compatible. If you can find Microsoft Visual Basic converter to Microsoft specific C#, be my guest. Ideally you should probably convert the code to Microsoft COM compatible code. It being all Microsoft products ... you'll get what they provide. (And good luck.)

2. There're export functions in all design elements, some simply as "select-all-copy" to Notepad, others as true export features in the right-click menu.

Lance Zakin wrote
on Sunday 15 February, 2015 at 18:27:31 UTC
Did you try File - Application - Design Synopsis? (NOTE: View - Advanced Menus must be enabled)

Keith Collyer wrote
on Sunday 07 December, 2014 at 11:14:45 UTC
I furst started working with Lotus Notes 3.3 for a UK Business partner fast tracked on all courses, and had a great time, as left to be a contractor, working at BOC, Nat West, HSBC, Virgin Atlantic and ESA, I even spent 6 weeks with IBM at Lippobank Indonesia, diverted to mobile, in 2005, but still help clients when I can, it is an amazing product, very strong and very secure, just a real pity IBM never put the weight of the marketing dept behind it, like Microsoft did with Exchange, Microsoft would have not had it so easy, so I love Lotus Notes too :-)

Reply »
Looking for Notes 6.5 Server installation wrote
on Monday 03 November, 2014 at 02:22:32 UTC
My old AST Bravo running Windows NT and Lotus Notes 6.5 server finally died and I want to rebuild onmm another. My license is for Notes 6.5.x. Anyone know where I can come up with a 6.5.x SERVER install? Drop me a line at
Former Lotus Canada Product area Expert in LotusScript

Reply »
Backo wrote
on Tuesday 20 January, 2015 at 15:41:21 UTC

do u still need the install package 4 the 6.5.4 Domino?

Drop me a line under


bobofthedeep wrote
on Wednesday 11 February, 2015 at 11:41:34 UTC
You really can use (and are better off) with any version later than that, so if you can find a later version take it!

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